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Default Document Settings

Default Document Settings

You can save a significant amount of time by correctly filling in the recurring basic data you use in this menu. To access default settings, click on the Billingo option within the Settings menu. You can review your settings on the Default page.

Note: Certain functions listed here are not available in the Free plan. You can check the contents of our subscription plans on our pricing page.

Document Creation Defaults

These settings are used as the basis for document data when creating new documents. Important: these can be overridden at any time during the creation process.

  • Default invoice pad: The document creation starts in this specific block.

  • Default Bank Account Number: This account number will appear on the issued document.

  • Payment Deadline: The due date calculated from the date of issue.

  • Payment Method: The default payment method appearing on the document.

  • Invoice Language: You can create documents in 8 different languages (available from the Basic plan).

  • Currency: You can select your default from all currencies available via the Central Bank of UAE.

  • VAT Rate: Select the appropriate VAT rate from the list.

  • Unit of quantity: You can select a default unit of quantity.

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Handling Fractional Numbers

Rounding and parameter settings are important as they can cause discrepancies in accounting. Billingo calculates using 6 decimal places in the background.

  • Rounding Document Total: Choose whether to round the final amount (to 1, 5, or 10 units).

  • Round Every Value to Integer: If enabled, every number on the invoice image will be displayed as a rounded whole number.

  • Round Invoice Items During Calculation: If enabled, non-integer net or gross unit prices are rounded to the nearest whole number (or two decimals for foreign currency invoices).

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Saving and Updating Data

With the settings selected here, you can define update functions that may arise during the issuance of a document and can assist you with further administration: 

  • Save Product During Creation: Automatically saves a new item to your product list when added to a document.

  • Update Product During Creation: Automatically updates an existing product's data (price, name) in your database if modified during document creation.

  • Save Document Comments: Automatically saves new comments to your reusable comment list.

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Display and Operation

Select the settings that are appropriate for you for the following points:

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  • Show VAT in Statistics: Toggle the visibility of VAT data in statistics.

  • Sending Method After Creation: Choose whether to automatically send documents via email or use the traditional manual method.

  • Online Payment: Enable global online payment options (Barion or SimplePay). This allows customers to pay directly from the invoice download page.

  • Hide Country on Invoices: Toggle the visibility of the country field.

Click the Save button to finalize changes.